The purpose of the statement is to inform users of this site with regard to the collection and use of personally identifiable information. Nothing herein should be construed to, nor does it, create any new or different rights than those available under existing state and federal laws. This policy only applies to information received through interaction between Village of Rye Brook and the public through the Village of Rye Brook Internet site.
Definition of Personally Identifiable Information
For the purposes of this statement, “personally identifiable information” means any information relating to an identified or identifiable individual who is the subject of the information. This includes information such as names, addresses, and credit card numbers.
Personally Identifiable Information Not Routinely Collected
Users are not required to provide personal information simply to visit Village of Rye Brook Web sites or to download information. Government agencies may request personally identifiable information in order to provide requested specialized services, but such information is handled as it would be on an in-person visit to a government office.
Personally Identifiable Information that May Be Subject to Public Disclosure
In the state of New York, laws exist to ensure that government is open and that the public has a right to access appropriate records and information possessed by a government agency. At the same time, there are exceptions to the public’s right to access certain records in order to preserve the privacy of individuals. Such exemptions are authorized by both state and federal laws. Information collected by Village of Rye Brook, like information collected during an in-person visit to a government office, may be subject to inspection and copying by the public, unless such an exemption in law exists. In the event that there is a conflict between this Privacy Statement and a state or federal law governing the disclosure of public records, the applicable state or federal law shall control.
Use, Collection and Retention of Personally Identifiable Information
The IP (Internet Protocol) addresses of computers used to visit Village of Rye Brook Web sites are noted as part of the statistical analysis used to better design government services and improve access to them. However, Village of Rye Brook does not attempt to obtain personally identifiable information on individual users or to associate individual users with IP addresses.
Village of Rye Brook collects, retains, and uses personal information only where it is lawful and is essential to administer and to provide products, services and other opportunities requested by a constituent via the Village of Rye Brook Internet site.
Some Village of Rye Brook applications create “cookies” to hold user information. These “cookies” are then sent to, and stored on, the user’s computer. Any Village of Rye Brook application or Web page that uses “cookies” will identify itself as such. This information is handled in the same way as other personally identifiable information obtained by Village of Rye Brook. No user information will be gathered through the use of “cookies” except that which is required to run the specific application(s) being accessed by the user via the Village of Rye Brook Internet site.
Information Collected and Stored Automatically
If you do nothing during your visit but browse through the website, read pages, or download information, we will gather and store certain information about your visit automatically. This information does not identify you personally. We automatically collect and store only the following information about your visit:
- The Internet domain (for example, “xcompany.com” if you use a private Internet access account, or “yourschool.edu” if you connect from a university’s domain) and IP address (an IP address is a number that is automatically assigned to your computer whenever you are surfing the Web) from which you access our website;
- The type of browser and operating system used to access our site;
- The date and time you access our site;
- The pages you visit; and
- If you linked to the Village of Rye Brook website from another website, the address of that website.
We use this information to help us make our site more useful to visitors — to learn about the number of visitors to our site and the types of technology our visitors use. We do not track or record information about individuals and their visits.
Use of Constituent E-mail Addresses
E-mail addresses obtained as a result of requests to Village of Rye Brook Web sites will not be sold or given to any organization outside of Village of Rye Brook agencies for marketing purposes. The information collected is subject to the access and confidentiality provisions of the State’s Freedom of Information Act and other applicable sections of the New York Code of Laws and/or federal law. E-mail or other information requests sent to Village of Rye Brook Web sites may be maintained in order to: respond to the request, forward that request to the appropriate agency, communicate updates to the Village of Rye Brook website page that may be of interest to citizens, or provide the Web designer with valuable customer feedback to assist in improving the site.
Non-Village of Rye Brook Web Sites
Various Web sites will be linked through Village of Rye Brook. This includes Web sites of other governmental agencies, as well as Web sites of private entities. Many of these sites may not be subject to the New York Code of Laws, or may operate under different privacy standards. Visitors to those Web sites are advised to check the privacy statements of those sites and be cautious about providing personally identifiable information without a clear understanding of how the information will be used.
Village of Rye Brook Internet Security Policies
For site security purposes and to ensure that this service remains available to all users, this computer system employs software programs to monitor network traffic to identify unauthorized attempts to upload or change information, or otherwise cause damage.
Unauthorized attempts to upload information or change information on this service are strictly prohibited and may be punishable under the Computer Fraud and Abuse Act of 1986 and the National Information Infrastructure Protection Act.